The Illinois Valley Community College Board of Trustees will meet at 5:30 PM on Thursday, June 6, 2024, in Board Room C-307. The meeting can be accessed by the public at the following link:
https://ivcc-edu.zoom.us/j/87920654409 and meeting ID number 879 2065 4409. For dial-in, call 312-626-6799.
The Board will consider project bids for loading dock upgrades and waterproofing, subscription renewals for major campus operation systems, staff and faculty appointments, and other business. The full agenda and links to board materials can be found at www.ivcc.edu/board.
1. Call to Order
2. Pledge of Allegiance
3. Moment of Silence
4. Roll Call
5. Approval of Agenda
6. Public Comment
7. Consent Agenda Items – Anyone may remove an item from the consent item list by requesting the chair to do so. Items removed will be discussed and voted upon immediately following the passage of the remaining consent items.
7.1 Approval of Minutes – May 9, 2024 Board Meeting (Pages 1-5)
7.2 Approval of Bills (as of May 24th) – $1,328,491.41
7.2.1 Education Fund – $857,059.82
7.2.2 Operations and Maintenance Fund – $83,674.76
7.2.3 Operations and Maintenance Fund (Restricted) – $149,040.00
7.2.4 Auxiliary Fund – $90,553.04
7.2.5 Restricted Fund – $84,151.25
7.2.7 Liability, Protection, and Settlement Fund – $62,346.56
7.2.8 Grants, Loans, and Scholarship Fund – $1,665.98
7.3 Treasurer’s Report (Pages 6-27)
7.3.1 Financial Highlights (Pages 7-8)
7.3.2 Balance Sheet (Pages 9-10)
7.3.3 Summary of FY24 Budget by Fund (Pages 11-18)
7.3.4 Budget to Actual by Budget Officers (Page 19)
7.3.5 Statement of Cash Flows (Page 20)
7.3.6 Investment Status Report (Pages 21-25)
7.3.7 Disbursements – $5,000 or more (Pages 26-27)
7.4 Personnel – Stipends for Pay Periods Ending May 4, 2024 and May 18, 2024 and Part-Time Faculty and Staff Appointments May 2024 (Pages 28-30)
8. President’s Report
9. Student Trustee’s Report
10. Committee Reports
11. Authorization to Continue Payment for Standard Operating Expenditures (Page 31)
12. Insurance Renewals (Pages 32-43)
13. Bid Results – Loading Dock Upgrades (Pages 44-46)
14. Bid Results – Structural Repairs and Waterproofing (Pages 47-49)
15. Purchase Requests – Ellucian IT Applications (Pages 50-62)
15.1 Colleague
15.2 Payment Center
15.3 Insights
15.4 On Premise
16. Purchase Requests – Modern Campus IT Subscription Renewals (Pages 63-73)
16.1 Lumens Pro
16.2 Omni CMS
17. Purchase Request – Slate Renewal (Page 74)
18. Faculty Appointment – Kora Jones, Dental Instructor (Pages 75-76)
19. Board Policy 04.04 Contract Authorization (Pages 77-78)
20. Board Policy 04.20 Temporary Transfer from Working Cash Fund (Pages 79-80)
21. Items for Information (Pages 81-90)
21.1 Staff Appointment – Hannah Bowermaster, Special Populations Transitions Specialist (Page 81)
21.2 Staff Appointment – Ashlee Fitzpatrick, Associate Director of Retention (Page 82)
21.3 IVCC Recognition – Ottawa Chamber of Commerce (Page 83)
21.4 EDCNCI Lease Renewal (Pages 84-88)
21.5 Certificate of Achievement – Christine Blaydes (Page 89)
21.6 Employee Separations Report (Page 90)
22. Trustee Comment
23. Closed Session – 1) the appointment, employment, compensation, discipline, performance, or dismissal of specific employees of the public body; 2) pending or imminent litigation; and 3) closed session minutes.
24. Possible Staff Appointment – Director of Marketing and Communications
25. FY2025 Compensation Increases Not Included in the May 9, 2024 Reports
26. Approve and Retain – Closed Session Minutes
27. Other
28. Adjournment