You are hereby notified of the regular meeting of the Board of Trustees of Community College District #503 on Thursday, August 31, 2023, at 6:00 p.m. The meeting will be held in the Community Education Center, 404 East Third St, Kewanee, Illinois. Members of the public may attend the meeting in-person or electronically through Zoom. Please click the link below to join the webinar:
https://bhc.zoom.us/j/92926826464?pwd=Q1dTNVRZS295WG9xeVpwdGhTcitxUT09
Passcode: 7536159987
Webinar ID: 929 2682 6464
I. CALL TO ORDER
II. ROLL CALL
III. PLEDGE OF ALLEGIANCE
IV. MINUTES (Action)
A. Approval of the Minutes of the Regular Board Meeting of June 29, 2023
V. PUBLIC COMMENT
Anyone who wishes to address the Board under the Public Comment Section of the agenda shall make
a written request of the Chair or of the Secretary of the Board prior to the beginning of the meeting.
Such written request may be conveyed through the President’s Office. (Board Policy 10.44.4)
VI. EMPLOYEE REPORTS/COMMENTS
A. Faculty Senate – East Campus
B. Faculty Senate – Quad-Cities Campus
C. Labor Management Council Report
BOARD OF TRUSTEES
REGULAR MEETING
Thursday August 31, 2023
Regular Meeting Agenda 08.31.2023
VII. STUDENT REPORTS/COMMENTS
A. East Campus Student Government Association
B. Quad-Cities Student Government Association
C. Other
VIII. PRESIDENT’S REPORT
IX. ADMINISTRATION REPORTS
A. Finance
1. Financial Operations Report for the Period Ending June 30, 2023
2.Purchasing Card Dashboard, June 2023
3. Financial Operations Report for Period Ending July 31, 2023
4. Purchasing Card Dashboard, July 2023
B. Administrative Services
1. BHC Construction Update
C. Vice Presidents/Other
X. BOARD OF TRUSTEES REPORTS
A. ICCTA/ACCT
B. Student Trustee Report
C. East Campus Foundation Liaison
D. Quad-Cities Foundation Liaison
E. Committees/Other
XI. BOARD REPORTS – CONSENT (Action)
A. Ratification of Expenditures for the Period Ending June 30, 2023.BR#10096
B. Ratification of Expenditures for Preferred, Single and Sole Source, and Co-Op Vendors, June 2023. BR#10097
C. Ratification of Expenditures for the Period Ending July 31, 2023. BR#10098
D. Ratification of Expenditures for Preferred, Single and Sole Source, and Co-Op Vendors, July 2023. BR#10099
E. Approval of Board of Trustees Travel Expenses and Pre-Travel Approval Forms. BR#10100
XII. BOARD REPORTS (Action)
A. Ratification of Acceptance of Congressional Appropriation for Advanced Manufacturing Grant. BR#10101
B. Ratification of Acceptance of the PATH Grant FY24. BR#10102
C. Ratification of Acceptance of Adult Education Grant FY24. BR#10103
D. Ratification of Acceptance of Adult Volunteer Literacy Grant FY24. BR#10104
E. Ratification of Acceptance of IELCE Grant FY24. BR#10105
F. Ratification of Acceptance of TEAM Grant FY24. BR#10106
G. Ratification of Acceptance of Career Link Grant FY24. BR#10107
H. Ratification of Acceptance of ESLTP Grant FY24. BR#10108
I. Ratification of Mental Health Early Action Grant FY24. BR#10114
J. Ratification of Acceptance of TAOEP Grant FY24. BR#10116
K. Approval of Recommendation to Purchase Advanced Manufacturing Academy Equipment. BR#10109
Regular Meeting Agenda 08.31.2023
L. Approval of Authorization to Increase Project Cost for East Campus Roofs. BR#10110
M. Approval of Recommendation to Purchase of Exlibris Campus M Saas Subscription. BR#10115
N. Approval of Personnel Recommendations:
1. Employment – Cole Wright. BR#10111
2. Employment – Tyler Hynes. BR#10112
3. Retirement – Alan Abbott. BR#10113
XIII. CLOSED SESSION
The Board of Trustees may, upon a majority vote of a quorum present, vote to convene in
closed session in accordance with Subsection 2(a) of the Open Meetings Act [5 ILCS 120/2(a)] to discuss:
• Employment/Appointment Matters [5 ILCS 120/2(C)(1)]
• Collective Negotiating Matters/Salary Schedules [5 ILCS 120/2(C)(2)]
• Filling a vacancy on the Board of Trustees [5 ILCS 120/2(c)(5)]
• Purchase or Lease of Real Property [5 ILCS 120/2(c)(5)]
• Setting a Price for Sale or Lease of Owned Property [5 ILCS 120/2(c)(6)]
• Sale or Purchase of Securities, Investments, or Investment Contracts [5 ILCS 120/2(c)(7)]
• Security / Criminal Matters [5 ILCS 120/2(c)(8)]
• Pending Litigation [5 ILCS 120/2(c)(11)]
• Discussion and Approval of Closed Session Minutes [5 ILCS 120/2(c)(21)]
• Discussion with Auditors [5 ILCS 120/2 (c)(29)]
• Other Matters Identified by the OMA [5 ILCS 120/2(a)]
XIV. ADJOURN
Upcoming Trustee Event Dates
September 2023 through June 2024
All BHC activities can be found online: https://www.bhc.edu/events/
DATE TIME EVENT
September 8-9, 2023 TBA ICCTA Board of Representatives/Committee Meetings, Springfield
September 18, 2023 8:00 a.m. Board of Trustees Retreat, Quad-Cities Campus, Moline
September 28, 2023 6:00 p.m. Board of Trustees Meeting, Quad-Cities Campus, Moline
October 9-12, 2023 TBA ACCT Leadership Congress, Las Vegas
October 26, 2023 6:00 p.m. Board of Trustees Meeting, Community Education Center, Kewanee
November 10-11, 2023 TBA ICCTA Board of Representatives/Committee Meetings, Schaumburg
November 30, 2023 6:00 p.m. Board of Trustees Meeting, Quad-Cities Campus, Moline
December 18, 2023 6:00 p.m. Board of Trustees Meeting, Quad-Cities Campus, Moline
January 25, 2024 6:00 p.m. Board of Trustees Meeting, Community Education Center, Kewanee
February 22, 2024 6:00 p.m. Board of Trustees Meeting, Quad-Cities Campus, Moline
March 28, 2024 6:00 p.m. Board of Trustees Meeting, Community Education Center, Kewanee
April 15, 2024 6:00 p.m. Board of Trustees Special Meeting FY25 Budget, QC Campus, Moline
April 25, 2024 6:00 p.m. Board of Trustees Meeting, Quad-Cities Campus, Moline
May 23, 2024 6:00 p.m. Board of Trustees Meeting, Community Education Center, Kewanee
June 27, 2024 6:00 p.m. Board of Trustees Meeting, Quad-Cities Campus, Moline
