You are hereby notified of the Regular Meeting of the Board of Trustees of Community College District #503 on Thursday, October 26, 2023 at 6 PM. Trustees will be attending in-person at the Community Education Center, 404 East Third St, Kewanee, Illinois. Members of the public may attend the meeting electronically via telephone or video conferencing through Zoom. Electronic Attendance Instructions for Zoom: https://bhc.zoom.us/j/92905719589?pwd=OEdNTXdUK09XS2RxdkJyYU8vOHlIQT09
Passcode: 7536159997 Webinar ID: 929 0571 9589
October 23, 2023
Christian H. Jackson, Secretary
I. CALL TO ORDER
II. ROLL CALL
David L. Dyer Fritz W. Larsen
Samantha J Gange Douglas L. Strand
Kimberly D. Goodley Jeffrey M. Swan
Christian H. Jackson Jonwyn C. Ayres, Student Trustee
III. PLEDGE OF ALLEGIANCE
IV. MINUTES (Action)
A. Approval of the Regular Board Meeting Minutes of September 28, 2023
V. PUBLIC COMMENT
Anyone who wishes to address the Board under the Public Comment Section of the agenda shall make
a written request of the Chair or of the Secretary of the Board prior to the beginning of the meeting.
Such written request may be conveyed through the President’s Office. (Board Policy 10.44.4)
VI. FY23 AUDIT REPORT – Sara McKenna, Senior Manager with Wipfli
VII. EMPLOYEE REPORTS/COMMENTS
A. Faculty Senate – East Campus
B. Faculty Senate – Quad-Cities Campus
C. Labor Management Council
BOARD OF TRUSTEES
REGULAR MEETING
THURSDAY, OCTOBER 26, 2023
Meeting Agenda 10.26.2023
VIII. STUDENT REPORTS/COMMENTS
A. East Campus Student Government Association
B. Quad-Cities Student Government Association
C. Other
IX. PRESIDENT’S REPORT
X. ADMINISTRATION REPORTS
A. Finance
1. Financial Operations Report for the Period Ending September 30, 2023
2. Purchasing Card Dashboard, September 2023
B. Administrative Services
1. BHC Construction Update
C. Vice Presidents/Other
XI. BOARD OF TRUSTEES REPORTS
A. ICCTA/ACCT
B. Student Trustee
C. East Campus Foundation
D. Quad-Cities Foundation
E. Committees/Other
XII. BOARD REPORTS – CONSENT (Action)
A. Ratification of Expenditures for the Period Ending September 30, 2023. BR#10126
B. Ratification of Expenditures for Preferred, Single and Sole Source, and Co-Op Vendors,
September 2023. BR#10127
C. Ratification of Board of Trustees Travel Expenses and Pre-Travel Forms. BR#10128
D. Ratification of Acceptance of TAOEP Grant FY24. BR#10129
XIII. BOARD REPORTS (Action)
A. Approval of Annual Recognition of Excellence Award Program Second Reading. BR#10125
B. Approval of 2023-2027 Adjunct Faculty Agreement. BR#10130
C. Approval of Tentative Adoption of 2023 Tax Levies First Reading. BR#10132
D. Fee Changes 24-25 First Reading. BR#10131
XIV. CLOSED SESSION
The Board of Trustees may, upon a majority vote of a quorum present, vote to convene in closed session in accordance with Subsection 2(a) of the Open Meetings Act [5 ILCS 120/2(a)] to discuss:
• Employment/Appointment Matters [5 ILCS 120/2(C)(1)]
• Collective Negotiating Matters/Salary Schedules [5 ILCS 120/2(C)(2)]
• Filling a vacancy on the Board of Trustees [5 ILCS 120/2(c)(5)]
• Purchase or Lease of Real Property [5 ILCS 120/2(c)(5)]
• Setting a Price for Sale or Lease of Owned Property [5 ILCS 120/2(c)(6)]
• Sale or Purchase of Securities, Investments, or Investment Contracts [5 ILCS
120/2(c)(7)]
• Security / Criminal Matters [5 ILCS 120/2(c)(8)]
Meeting Agenda 10.26.2023
• Pending Litigation [5 ILCS 120/2(c)(11)]
• Discussion and Approval of Closed Session Minutes [5 ILCS 120/2(c)(21)]
• Discussion with Auditors [5 ILCS 120/2 (c)(29)]
• Other Matters Identified by the OMA [5 ILCS 120/2(a)]
XV. ADJOURN
Upcoming Trustee Event Dates
November 2023 through June 2024
All BHC activities can be found online: https://www.bhc.edu/events/
DATE TIME EVENT
November 10-11, 2023 TBA ICCTA Board of Representatives/Committee Meetings, Schaumburg
November 30, 2023 6:00 p.m. Board of Trustees Meeting, Quad-Cities Campus, Moline
December 18, 2023 6:00 p.m. Board of Trustees Meeting, Quad-Cities Campus, Moline
January 25, 2024 6:00 p.m. Board of Trustees Meeting, Community Education Center, Kewanee
February 22, 2024 6:00 p.m. Board of Trustees Meeting, Quad-Cities Campus, Moline
March 28, 2024 6:00 p.m. Board of Trustees Meeting, Community Education Center, Kewanee
April 15, 2024 6:00 p.m. Board of Trustees Special Meeting FY25 Budget, QC Campus, Moline
April 25, 2024 6:00 p.m. Board of Trustees Meeting, Quad-Cities Campus, Moline
May 16, 2024 7:00 p.m. Quad-Cities Campus Commencement, Moline, IL
May 17, 2024 7:00 p.m. East Campus Commencement, Kewanee, IL
May 23, 2024 6:00 p.m. Board of Trustees Meeting, Community Education Center, Kewanee
June 27, 2024 6:00 p.m. Board of Trustees Meeting, Quad-Cities Campus, Moline
